Job Summary

Responsible for sourcing and purchasing the best quality materials/supplies that are essential for the company’s daily operations at the most cost-effective/competitive prices and assist in evaluating suppliers, negotiating prices, conducting market research/sourcing of other alternative products/materials in Coordinating with Almuftah Group Procurement Dept.

Duties and Essential Job Functions

• Collaborate with the Procurement Manager and key people in the Estimation, Technical & Production Dept. to ensure clarity of the client requirements, measurements, specifications, technical data of the materials.
• Initiate the move to conduct research and sourcing of the best products/materials and suppliers in terms of best value, delivery schedules and quality. Find suppliers that have certain certifications, accreditation, and insurance, along with a steady stream of materials that fit within budget restraints.
• Solicit and monitor request for quotations from various wood and hardware suppliers of materials required for production.
• Analyze data and prepare purchasing reports and statistics on spending and saving.
• Evaluate quotations, and make recommendations, based on commercial and technical factors.
• Assist the Procurement Manager in negotiating with external vendors to secure advantageous terms. Approve the ordering of necessary goods and services
• Negotiate and agree contracts, monitoring the quality of service provided.
• Finalize purchase details of orders and deliveries. Ensure that all purchased materials will be delivered on time as per agreed delivery dates.
• Keep procurement contract files and use them as reference for the future.
• Track orders and ensure timely delivery. Maintain and update records of purchased products and monitor stock levels.
• Forecast levels of demand for materials, price trends and their impact on future activities.
• Provide Estimation Team the latest suppliers prices of materials/products, specifications, etc.
• Liaising with AlMuftah Group Central Procurement Dept. from time to time related to issuance of LPO, suppliers, manufacturers, internal teams such as supply chain, planning, marketing, IT and sales, and customers.
• Ensure the security and sustainability of material sources of essential products and services.
• Comply with the company’s purchasing policies and procedures are effectively implemented, monitored/maintained, and collaborate with IMS (ISO) procedures including FSC (Forest Stewardship Council) Chain of Custody.
• Ensure that record Material Safety Data Sheets (MSDS) of raw materials like paints and the like in coordination with the Stores section.
• Build and maintain good relationships with new and existing suppliers.
• Develop strategies to make sure that cost savings and supplier performance targets are met or exceeded.
• Attending meetings and trade conferences. Keep up to date with trends and innovations, regulations and modern technology that can impact on the business.

Other Responsibilities

• Actively participates in IMS (ISO)related activities such as setting and meeting quality objectives of health and safety.
• Perform other related duties relevant to the position that may be assigned by the Division Manager.

Job Specifications

• Educational Qualification: Graduate of any four-year business degree course preferably in the field supply chain management, logistics or Business Administration.
• Professional Experiences: With minimum 10 years’ experience in similar capacity.
• Competencies:
  • High level of understanding of Carpentry Materials, inventory process and procurement process.
  • Materials sourcing and procurement techniques and strategies in Engineering and Carpentry.
  • Strong negotiation skills for getting the best price and value for money.
  • Excellent written, verbal and presentation communication skills.
  • Knowledgeable with ISO standard operating procedures.
  • Excellent planning, organizational and time management skills.
  • Strong IT skills and Strong analytical skills.
  • Familiarity with relevant laws, regulations, and industry standards related to procurement.
  • Language: English