To support the procurement department in sourcing, purchasing, and tracking materials, tools, and services required for carpentry production. The Junior Procurement Officer ensures timely supply, accurate documentation, and cost-effective purchasing while maintaining strong vendor relationships and compliance with factory standards.

Key Responsibilities

1. Material Purchasing & Sourcing

• Assist in sourcing raw materials such as timber, MDF, plywood, hardware, adhesives, paints, and finishing materials.
• Obtain and compare quotations from approved suppliers.
• Ensure materials meet required technical specifications and quality standards.
• Prepare purchase requests and purchase orders in the ERP system.

2. Vendor Coordination

• Maintain regular communication with suppliers regarding pricing, delivery schedules, and stock availability.
• Follow up with vendors to ensure on-time delivery of materials.
• Support in evaluating vendor performance (quality, delivery, pricing).

3. Inventory & Stock Monitoring

• Coordinate with the warehouse team to track stock levels and identify material shortages.
• Assist in maintaining minimum stock levels for critical carpentry items.
• Report slow-moving or non-moving items for management review.

4. Documentation & Compliance

• Maintain accurate purchasing records, contracts, delivery notes, and invoices.
• Ensure procurement activities comply with company policies and quality standards.
• Assist in updating supplier lists and procurement documentation.

5. Cost Control & Efficiency

• Support cost-saving initiatives through negotiation and alternative sourcing.
• Help identify opportunities for reducing material waste and optimizing procurement cycles.

6. Coordination With Production Team

• Communicate production requirements to suppliers in coordination with factory and planning teams.
• Ensure urgent or special project material requests are prioritized.
• Resolve any discrepancies in quantity, quality, or delivery issues.

Qualifications & Skills

Education

• Diploma or Bachelor’s degree in Supply Chain, Business Administration, Engineering, or related field.

Experience

• 2 years of experience in procurement; experience in carpentry, joinery, or manufacturing is an advantage.

Technical Skills

• Basic understanding of carpentry materials, woodworking processes, and hardware types.
• Familiarity with ERP or procurement software (SAP, Oracle, Odoo, etc.)
• Strong negotiation and communication skills.
• Proficiency in MS Office (Excel, Word, Outlook).

Personal Skills

• Organized and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Team player with a proactive attitude.
• Strong analytical and problem-solving